Academic Human Resources Officer

January 25, 2023
Application deadline closed.

Job Description

Full Job Description





About us:

The Faculty of Arts & Science is the heart of Canada’s leading university and one of the most comprehensive and diverse academic divisions in the world. The strength of Arts & Science derives from our combined teaching and research excellence in the humanities, sciences and social sciences across 29 departments, seven colleges and 46 interdisciplinary centres, institutes and programs.

We can only realize our mission with the dedication and excellence of engaged staff and faculty. The diversity of opportunities and perspectives within the Faculty reflect the local and global landscape and the need for curiosity, innovative thinking and collaboration. At Arts & Science, we take pride in our legacy of innovation and discovery that has changed the way we think about the world.


Your Responsibilities will include:

Under the general direction of the Director, Academic Human Resources in the Faculty of Arts & Science the incumbent provides a full range of academic human resource services to over 70 client departments within the Faculty. Using a broad range of understanding of the overall goals and objectives of the University and the Faculty, the incumbent reviews, advises and prepares correspondence on behalf of the Dean in matters relating to the employment of academic staff. The incumbent provides advice on the interpretation and application of HR policies and procedures as they pertain to academic searches, appointments, promotions, tenure, academic leaves, retirement options and salary administration to ensure compliance with University and Faculty of Arts & Science policies and procedures. The incumbent participates in a variety of annual processes, such as, salary increases, research and study leaves and promotions. The incumbent develops and delivers training workshops for administrative staff on academic leaves, academic appointments, tenure and promotion reviews and provides one-on-one training to new administrative staff on academic policies and practices.


The incumbent provides technical advice and expertise in relation to the interpretation and administration of collective agreements for CUPE 3902, Units 1, 3 and 5 Collective Agreements governing teaching assistants, course instructors, Sessional Lecturers and Postdoctoral Fellows, as well as the interpretation and application of policies and procedures as they pertain to Research Associates

Additionally, the incumbent will take on new tasks or projects, assume responsibility for on-going projects and undertake research on a wide variety of issues and topics related to academic human resources issues in A&S. The responsibilities of the incumbent will continuously evolve and s/he must be flexible and willing to respond to the given priorities of the day and be willing to work collaboratively and cooperatively in a dynamic environment.

Essential Qualifications:



University degree or an acceptable equivalent combination of education and experience.



Three years of recent and related administrative experience in a University setting. Knowledge of University policies and procedures and an understanding of the University’s organizational structure, including its governance. Excellent knowledge of the University’s academic policies and practices as they pertain to full-time and part-time academic appointments, tenure, promotions, leaves and salary administration. Significant experience with databases and systems and compiling and analyzing complex human resources information and data. Sound knowledge of collective agreement interpretation and administration.


Superior Excel skills including the ability to use advanced functions. Proficiency in a Windows/Microsoft Office environment (Word, Excel, Outlook, Powerpoint, Access and email). Strong research, writing, communication, presentation, interpersonal, analytical and numeracy skills. Demonstrated problem solving ability and excellent organizational skills.



The incumbent is required to use initiative, strong judgment and analytical skills in handling complex/sensitive inquiries independently or referring them appropriately. As a representative of the Faculty, they are required to exercise a high degree of sensitivity, responsiveness, and confidentiality regarding sensitive human resources issues.

Proven ability to work with academic administrators and others in a manner that facilitates cooperation and consensus building; ability to work independently with a high degree of initiative, discretion and tact; ability to work under pressure; superior organizational skills in planning and project management; flexibility and problem solving ability; well-developed data gathering and data analysis skills; comfort, facility and effectiveness with information technologies; considerable interpersonal sensitivity and diplomacy required.