HR & Payroll Administrator

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Job Description

Full Job Description

Date Posted: 01/03/2023
Req ID: 29059
Faculty/Division: Faculty of Dentistry
Department: Faculty of Dentistry
Campus: St. George (Downtown Toronto)




About Us:


Exciting new advances and global challenges are radically reshaping the field of dentistry. Our vision at the Faculty of Dentistry at the University of Toronto is to not just address and respond to these changes – but to thoughtfully and conscientiously shape the field of the future.
With our robust and comprehensive educational training programs (DDS, MSc, PhD degrees, IDAPP and other specialty programs), our emphasis on community outreach and care, and our internationally known and interdisciplinary research mission, the Faculty of Dentistry at the University of Toronto continues to earn its reputation as one of the top dental schools in North America.Throughout more than 145 years of dental education- the oldest, largest and most comprehensive training program in Canada – we have striven to graduate the highest quality of students while providing the public the highest standards of care.
We are driven by our vision to improve health by advancing dentistry through inspired leadership, innovation, and excellence in education, research and practice.


Your opportunity:


Under general direction of the Manager, Human Resources, the Payroll & Human Resources Administrator is responsible for the monthly and bi-weekly payroll function for the Faculty of Dentistry and providing pension and benefits advice to all academic and administrative staff at the Faculty. The incumbent maintains up to date knowledge of benefit and pension plans, acts as a resource person for employees and responds to a variety of benefit inquiries, providing advice, investigating and resolving problems. The incumbent schedules and conducts orientation sessions for all appointed staff. He/she provides advice on complex payroll and salary administration issues, and interprets related human resources policies, procedures and legislation on a regular basis, referring to central benefits/payroll/pension specialists as appropriate. The incumbent is responsible for the integrity of the data entered into the HRIS system and HRIS reporting, including HR/payroll information, attendance tracking, and data management. The incumbent has overall responsibility for the records management of all employee files stored within Human Resources, ensuring compliance with legislation. As part of the Faculty’s HR team, works closely with others, maintaining a high level of confidentiality.


Essential Qualifications:



Relevant post-secondary education with Payroll Compliance Practitioner Certification with the National Payroll Institute or acceptable equivalent combination of education and experience.


A minimum of 5 years of payroll experience using SAP/HRIS, or similar software, to process and administer payroll. Experience with collective agreements and relevant employment policies. Experience with Kronos and Microsoft Office, including Excel, Word and Outlook. Experience creating reports and managing employee records.


Superior organizational and time management skills. Excellent analytical and problem solving skills. Excellent keyboarding and computer skills. Strong client service orientation, interpersonal skills and the ability to deal with a variety of people. Very good oral and written communication skills.



Comprehensive knowledge of payroll, pension, benefits, tax and records management policies, procedures, applications and related legislation. High level of accuracy and an attention to detail. Sound judgement and ability to maintain strict confidentiality. Demonstrated initiative and the ability to work under pressure. Ability to work independently and as part of a team.


Please note that this is a term position until April 2024.


This role is currently eligible for a hybrid work arrangement, pursuant to University policies and guidelines, including but not limited to the University of Toronto’s Alternative Work Arrangements Guideline.”


Closing Date: 
01/27/2023,11:59PM ET
Employee Group: Salaried
Appointment Type: Budget – Term
Schedule: Full-Time
Pay Scale Group & Hiring Zone: C3 – Hiring Zone: $64,680 – $82,792 – Broadband Salary Range: $64,680 – $100,901
Job Category: People Strategy, Equity & Culture