Human Resources Assistant

January 23, 2023

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Job Description

Location(s)

Ottawa

 

The incumbent will work remotely until at least April 2023 and then move to a hybrid model consisting of remote work and 37.5 hours per month on site. Note that remote work must be performed in Canada.

Type of advertisement

Indeterminate

Number of vacancies

3

 

This process may be used to establish a pool of qualified candidates to staff similar or identical positions with various security requirements, language requirements, and tenures (indeterminate, term, deployment, acting, assignment, and Interchange Canada).

 

At the Office of the Auditor General of Canada (OAG), we serve Canadians with the intention of supporting their trust in our public institutions and continued excellence of our public service, one audit at a time.

Do you want challenging and meaningful work in an inclusive environment where professional development meets work-life balance? Welcome home! The OAG is the place you’ve been looking for. Here’s why:

  • a workplace where we strive to remove barriers related to the hiring process and accessibility, where we celebrate the diverse backgrounds and talents of our employees through open and inclusive dialogue
  • recognition of your personal needs, both during and after work hours—for example, by offering
    • Tuesday afternoons without meetings for all employees
    • flexibility in regular working hours (for example, compressed daily working hours to allow for an extra day off every 2 weeks)
    • virtual wellness events with guest speakers and musical performances
    • a development fund to support you if you wish to pursue academic studies and professional certifications (for example, MBA, M.Sc., PMP, Agile, CompTIA A+, and ITIL)
    • Accountant (CPA) designation that includes mentoring, tuition reimbursement, study days, and paid Common Final Examination fees
    • reimbursement of annual dues from recognized professional bodies for designations such as CPA, CIA, CRM, and CHRP or CHRL, and of Canadian Bar Association fees
    • paid time off for medical appointments, paid family leave, and paid personal leave (in addition to paid sick leave and paid vacation leave)
  • your peace of mind provided by our comprehensive benefits package, including
    • public service pension, health, and dental plans
    • disability benefits
    • life insurance
    • a confidential employee assistance program

 

The OAG employs approximately 700 people at its head office in Ottawa and regional offices in Vancouver, Edmonton, Montréal, and Halifax. These dedicated employees are brought together to transform Canada’s future and to serve Canada through leadership and partnerships. Specifically, we conduct independent audits and studies that provide objective information, advice, and assurance to Parliament, territorial legislatures, boards of Crown corporations, government, and Canadians.

 

About this job

As a Human Resources (HR) Assistant, you will provide support to HR advisors in administrative duties. Your duties will include but will not be limited to:

  • Implements monitoring systems, templates and tools to track and control assigned HR administrative requirements.
  • Provides HR administrative support and services in accordance with established procedures, and as requested by the Senior HR Advisor, the HR Advisor or the HR Coordinator (e.g. recruitment programs, staffing, classification, selection assessments, language testing).
  • Collects, compiles, collates, produces and ensures the integrity of HR administrative documentation, such as templates, files, binders, correspondence, posters, candidate inventories, input to reports, in support of HR operational requirements.
  • Consults and liaises with OAG managers/staff, internal and external service providers, candidates and visitors to obtain or provide information on behalf of HR Operations.
  • Organizes various HR and administrative arrangements including, but not limited to: interviews; assessments; testing; meetings; building passes; security; hospitality; translation; travel; supplies; and taxi chits. Tracks, follows-up and resolves outstanding issues.
  • Enters and maintains HR and administrative data in various systems and ensures data integrity, and maintains accurate up-to-date HR operational records.
  • Provides other administrative services to support the HR Operations team.

 

Job Requirements

Who can apply?

Employees of the OAG, employees of the federal public service, and persons residing in Canada who are legally entitled to work and Canadian citizens residing abroad.

You must submit a 2-page-maximum curriculum vitae and a 2-page-maximum cover letter indicating how you meet each education and experience requirement, including asset qualifications. Please prepare your documents in one of the following formats: Microsoft Word, Rich Text Format (RTF), or PDF.

 

Essential qualifications

Education

A secondary school diploma or an acceptable combination of education, training and experience.

 

Experience

  • Experience in providing administrative support services such as scheduling interviews/meetings, filing employee/client documentation, responding to candidate/client inquiries, or preparing letters of offer, etc.;
  • Experience in communicating with clients and/or members of the general public in a service-oriented context;
  • Experience in updating and retrieving data from a management information system and/or database;
  • Experience with Microsoft (MS) Word, document processing, and MS Excel.
  • Experience is defined as recent and significant experience that is the depth and breadth of experience associated with the performance of duties on a continuous basis over approximately 2 years within the past 5 years.

 

Asset qualifications

  • A post-secondary degree or diploma in human resource management, communications, business/public/office administration, or in another relevant field may be considered.
  • Experience in coordinating staffing processes.

Language requirements

Bilingual Imperative, BBB/BBB

Proficiency levels: A (beginner), B (intermediate), C (advanced)

A bilingual imperative appointment process means that a person must meet the language requirements at the time of appointment.

Information on language requirements

  • Second language evaluation—Test of reading comprehension
  • Second language evaluation—Test of written expression
  • Second language evaluation—Oral language assessment

Before taking these official tests, we encourage you to try the Public Service Commission of Canada’s self-assessment tests for reading comprehension and written expression.

Click here for details about language requirements and proficiency levels for candidates.

Competency models for OAG employees

Throughout this selection process, you may be asked to demonstrate, using concrete examples, how you meet each of 8 key competencies for OAG employees, according to the position to be filled.

 

Please familiarize yourself with the OAG’s Custom Competency Profile by job level.

Organizational needs

The OAG is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We encourage candidates to complete the Employment Equity section on their applications if they are a member of any of the following designated employment-equity groups: Indigenous peoples, visible minorities, persons with disabilities, and women. In support of achieving a diverse workforce, selection may first consider candidates who meet the essential qualifications of the position and self-declare as a member of any of the designated employment‑equity groups.

 

Conditions of employment

Security Clearance: Reliability

Click here for more details related to employee security screening when applying for a job within the federal public service.

 

Other information

The OAG is committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.
Communications for this process will be sent by email, unless otherwise requested by the candidate. The applicant is responsible for ensuring that all contact information provided is accurate and updated as required.

The OAG reserves the right to retain a specific number of candidates who best meet the essential qualifications of the position.

Please note that the asset qualifications may be invoked at any time during the selection process, including at the screening stage.

The OAG is a separate employer of the federal public service in accordance with Schedule V of the Financial Administration Act.

Indeterminate employees at the same group and level, or equivalent, may be considered for deployment first.

Candidates with foreign credentials must provide proof of Canadian equivalency at the time of application. Consult the Canadian Information Centre for International Credentials for further information, at www.cicic.ca/indexe.stm.

Relocation assistance will be determined in accordance with the OAG’s directives.

Underfill: Candidates who do not fully possess the experience required may be considered for this position and will be employed on an underfill basis until they reach the full working level of the position.

Specific details and dates related to the candidate assessment phase of the process will be provided only to candidates who will be further considered

 

We thank all those who apply. Only those selected for further consideration will be contacted.