Technical Contract Assistant

Filiale internationale du groupe SPIE spécialisée dans le domaine de l’énergie, SPIE Oil & Gas Services travaille au cœur des infrastructures de production d’énergie depuis plusieurs décennies pour les concevoir, les installer, les démarrer et les entretenir, le tout dans les meilleures conditions de sécurité, qualité, coûts et délais.

Avec près de 3 100 collaborateurs de 70 nationalités différentes présents dans une trentaine de pays en Europe, en Afrique, en Asie-Pacifique et au Moyen-Orient, SPIE Oil & Gas Services offre, à ses clients de l’industrie du pétrole, du gaz et des énergies renouvelables, des solutions durables dans les domaines suivants : well delivery & management, projects, engineering & construction, assessment & competency development, commissioning & start up, operations, maintenance & asset integrity.

Avec près de 45 500 collaborateurs et un fort ancrage local, SPIE a réalisé, en 2020, un chiffre d’affaires consolidé de 6,6 milliards d’euros et un EBITA consolidé de 339 millions d’euros.

We currently have an opportunity within SPIE Oil & Gas Services Doha LLC for a:

Technical Contract Assistant

Job Purpose:
This position is a unique opportunity to Assists the Contract Administrator to prepare Tender/Contract Scope of Work and prepare, develop Contract Work Orders and service type Purchase Orders for Plant activities. Assist in the administration of all existing and newly awarded Contracts, Contract Work Orders and Purchase Orders of Maintenance Department. Assist in the preparation of Tender Scope of Work and subsequent administration of shutdown contract and other related shutdown activities. Assist the Contract Administrator to develop accurate estimates at the time of budget preparation, checks invoices accurately for payment and review cost reports

Your main duties will be to: –

• Assists the Contract Administrator in defining accurately and technically the user’s requirements and converting them into Contract Work Order (CWO) Scope of Work (with input whenever required from end-users). For small-scale jobs, prepare the entire CWO Scope of Work and document it for comment/endorsement by Contract Administrator, Head of Planning and Maintenance Manager.
• Assists the Contractor Administrator in preparing Contracts/Contract Work Orders, Tender Bids, evaluation documents (with inputs whenever required from end-users) for review/endorsement by requestor, hierarchy, STC or LTC.
• Arranges Contractor Site Visits (faxes, site passes, on-site transportation and meals, etc. whenever required). Arrange Contracted persons mobilization and assist in conducting interview, bringing in replacement candidates, preparing gate passes, safety induction trainings, etc.
• Follow-up and coordinate with the contractor and the end users with the mobilization of Contractor manpower and related other activities.
• Involved in a variety of activities such as preparing official correspondence, mobilization of manpower, plant & equipment, mobilizing vendor engineers/supervisors and other relevant requirement during planned and un-planned shutdowns (turnarounds).
• Keeps the Contractor mobilization status report up-to-date on a monthly basis. Keeps upto-date record of Shutdown Contractor manpower, plant and equipment mobilization and other records related to shutdowns (turnarounds).
• Assists the Contract Administrator to develop accurate estimates for contracts, contract work orders, purchase orders, etc. at the time of budget preparation for new financial

year.

Contract Administration
Tender preparation
Cost control
Ideally you will have Completion of Higher Secondary (12 years) education with minimum of 5 years of experience in administrative jobs, out of which 3 years in preparation of tender scope of work, contracts and contract administration and cost controlling including knowledge of contractual principles and practices, and legal and commercial systems and standards.

Skills required:
The candidate should be fluent in written and spoken English. Should be able to handle day to day correspondence independently.
Good working knowledge of computer system and software such as SAP, Microsoft Business Software like outlook, excel, word, etc.

Contract Administration
Tender preparation
Cost control

Ideally you will have Completion of Higher Secondary (12 years) education with minimum of 5 years of experience in administrative jobs, out of which 3 years in preparation of tender scope of work, contracts and contract administration and cost controlling including knowledge of contractual principles and practices, and legal and commercial systems and standards.

Skills required:
The candidate should be fluent in written and spoken English. Should be able to handle day to day correspondence independently.

Good working knowledge of computer system and software such as SAP, Microsoft Business Software like outlook, excel, word, etc.

Contract Administration
Tender preparation
Cost control

10 ans ou plus

C-Diplôme d’enseignement secondaire ( BAC ou équivalent ) (FR) / 3ième degré de l’enseignement secondaire (BE)