Senior Administrative Assistant

Job Overview:

The Senior Administrative Assistant is responsible for providing administrative support.

Key Tasks and Responsibilities:

• Types and proofreads documents, correspondence and forms
• Carries out varied assigned tasks requiring knowledge of office protocol and demonstrates an understanding of the organization, programs and procedures related to the work of the office
• Coordinates and sets up meetings and conferences, arranges travel and works on special projects
• Maintains schedules of one or more individuals
• Sets up and maintains manual and electronic filing systems
• Maintain office supplies and other materials required for department’s or project’s activities
• Answers the telephone, takes and relays messages and addresses routine and non-critical issues or routes to appropriate person
• Coordinates and processes general administrative work such as time sheets, vacation requests, supply requisitions, etc.
• Photocopies, faxes and scans documents as required
• Assures effective mail and package distribution
• Assists Employees and Managers with general administrative requests
• Performs additional assignments under supervisor’s direction
• IT systems literate in that able to learn and coordinate inputs to Project Lifecycle Management tools including oversight of Action tracking and associated Power BI dashboards
• Maintaining and updating Project MS Teams register of project members and ensuring they have access to Project systems
• Time keeping responsibilities for QFAB yard in Qatar
• Provide checks and controls to time keeping
• Generate reports to facilitate productivity and workhours tracking

Essential Qualifications and Education:

• High School Diploma
• 5+ years of experience

Company Overview and Core Values:

McDermott is a premier, fully-integrated provider of technology, engineering and construction solutions to the energy industry. For more than a century, customers have trusted McDermott to design and build end-to-end infrastructure and technology solutions—from the wellhead to the storage tank—to transport and transform oil and gas into the products the world needs today.

At McDermott, we hold all employees accountable to follow our 5 core values.

• Integrity – we maintain a firm adherence to legal and ethical conduct
• One Team – we are one company, where everyone is equally important
• Go Beyond – we seek courageous and creative solutions
• Well-Being – we promote all forms of well-being
• Commitment – we are reliable and dependable in delivering quality solutions