Executive Assistant & Departmental Support

Join Police Digital Service as Executive Assistant & Departmental Support
The Role Holder is required to provide a high standard of secretarial and administrative support to the Senior Leadership Team Directors and additional leadership team members as and when required. They are responsible for the smooth and efficient running of the CEO’s Private Office.
Key Responsibilities

• Organise and maintain the Executives’ diary, making appointments to make effective use of the Chief Executive’s time.
• Proactively manage the Executives’ Calendars and where proportionate support the Directors mailboxes to ensure critical messaging is actioned and where necessary raise through SLT / CEO Private office.
• Organise the Executives inbox and handle with the appropriate sensitivity.
• Organise intensive travel arrangements which includes flights, visas, accommodation, and conference bookings when required for the SLT.
• Take actions and decisions for meetings when required and manage the tracking process of the actions.
• Screen phone calls, enquiries, and requests, and handle them with appropriate sensitivity.
• Manage the CEO’s private office performance tracker to ensure all SLT/SMT tasking is being executed and escalate accordingly.
• Organise team meetings, collate meeting agendas, materials and note actions.
• Deal with all forms of incoming correspondence including both preparing draft responses personally and commissioning staff to facilitate the preparation of draft responses.
• Produce documents, briefing papers, reports, and presentations.
• Liaise with stakeholders, suppliers, and other staff.
• Take responsibility for delivering expected outcomes on time and to standard.
• Take responsibility for the quality of own work, seeking opportunities for improvement through continuous learning and encouraging developmental feedback from others.

What you need to succeed in the role

• Excellent verbal and written communication skills, with the ability to absorb and summarise information quickly
• Work experience as an Executive Assistant, Personal Assistant, or similar role
• Excellent MS Office knowledge
• Familiarity with office gadgets and applications (e.g., e-calendars and copiers)
• Excellent verbal and written communications skills
• Strong communication skills (via phone, email, social media, and in-person)
• Experience exercising discretion and confidentiality with sensitive company information
• Excellent organisational skills with an ability to think proactively and prioritise work
• Organisation: can marshal resources (people, funding, materials, support) to get things done and can orchestrate multiple activities in parallel to accomplish a goal
• Previous experience of diary management
• Polished and professional; an ambassador for the company
• Ability to focus on the overall goals of the company, not just short term/immediate tasks
• 2+ years EA experience
• Proven ability to manage multiple demands at one time

A full description is available to download or view in the Candidate Pack attached to this advert.
Whilst this is advertised as a full time role, we would also consider applicants wishing to work part time. Please indicate this on your application form when applying.
Why Join us?

• Balance is important and we want you to take time off to recharge – so we offer 28 days’ annual leave plus bank holidays, rising to 30 days after 5 years of service.
• We care about your well-being – we have an employee assistance programme that offers not just welfare benefits and counselling at the end of a telephone line but also discounts.
• We want to help you plan for the future – so we offer an excellent pension scheme and life assurance cover.
• We want you to be able to put your mind at rest regarding your health – offering remote GP, mental health and physiotherapy appointments via video consultation.

You can find out more here:
Benefits – Police Digital Service (pds.police.uk)
Working Arrangements
This is a remote working role.

Job Type: Permanent

Salary: £35,000.00-£40,000.00 per year